Job Description :
We are looking for a proactive and detail-oriented Executive Assistant to support our client’s team during a 4-month maternity leave. In this dynamic role, you will handle a variety of administrative tasks, ensuring the seamless operation of day-to-day activities. This position is open to candidates available for an immediate start and offers a sponsored visa.
Key Responsibilities
Calendar and Scheduling
- Manage and maintain the executive’s calendar, including meetings, appointments, and deadlines.
- Prioritize tasks and resolve scheduling conflicts to ensure efficiency.
Travel Management
- Organize domestic and international travel plans, including flights, accommodations, and transportation.
- Handle visa applications and immigration requirements for travel.
Document Preparation
- Draft, edit, and format reports, presentations, and correspondence.
- Ensure accuracy, clarity, and professionalism in all documents.
Office Administration
- Oversee incoming and outgoing communications (emails, phone calls, and mail).
- Maintain office supplies, equipment, and an organized work environment.
- Address inquiries promptly and professionally.
Event Coordination
- Plan and execute company events, meetings, and conferences.
- Coordinate logistics, including venue booking, catering, and guest lists.
- Manage event timelines and budgets while providing on-site support during events.
Ad-hoc Support
- Assist with miscellaneous tasks to ensure smooth team operations.
Availability:
Immediate joiners only.
Education:
Bachelor’s Degree or Diploma in Business Administration, Management, or a related field.
Experience:
- 5–6 years of proven experience as an Executive Assistant or in a similar administrative role.
- Experience with event planning and travel coordination is a plus.
Skills:
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Detail-oriented, resourceful, and able to work under pressure.
Compensation and Benefits
- Competitive salary based on experience.
- Visa sponsorship for the contract period.
