Office Administrator

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    • Division:Technology
    • Job Purpose

    • Perform professional level administrative duties involving an extensive knowledge of office procedures in line with the company’s policy. Under direct supervision of the immediate supervisor, exercise a fair amount of independent decision-making relating to the day-to-day operations and functions of the office.
    • Principal Accountabilities

      • Performs a full range of secretarial duties and assists in a variety of clerical, technical and routine administrative tasks; facilitates internal and external communications as directed.
      • Reviews and proofs documents, records and forms for accuracy, completeness and conformance to applicable rules and regulations. Prepares and edits a variety of correspondence, memoranda, reports and other materials.
      • Collects and compiles statistical data and other information for inclusion into special and periodic reports. Prepares statements, summaries, reports, presentations and other documents.
      • Coordinates internal communications and activities within the assigned department.
      • Handles postal services, receives visitors, arranges travel, schedules appointments, answers telephone calls and refers to appropriate staff members.
      • Handles all telephone or counter enquiries from the employees or external clients.
      • Establishes and maintains positive staff and public relations.
      • Handles all filing and record keeping, including database management, data entry/retrieval and a variety of software applications used for general office and secretarial support.
      • Responsible for tracking office supply requirements and inventories of the assigned department.
      • Engages and executes other tasks as and when it is necessary or as assigned.
      • Proactively attend to tasks and activities that are essential in meeting the operational requirements of the assigned department as and when needed.

       Knowledge, Skills and Experience

      • Minimum of 5 years’ experience in independently handling various daily office operations in a large organization.
      • Excellent communication skills (oral and written) and possess thorough knowledge of business English and arithmetic.
      • Highly organized and demonstrates ability to work accurately with high attention to details.
      • Excellent interpersonal skills with the ability to deal and work effectively with employees and the general public.
      • Proficient in using modern office equipment and computer application software.
      • Diploma holder of related degree in Office Management and/or Business Administration.